What does this give you?
By scheduling interviews directly through Recruit Robin:
You work faster because you no longer need to switch between different systems.
You avoid mistakes such as double bookings or incorrect time slots.
You always have a complete overview of all scheduled interviews in one central place.
Candidates automatically receive updates, reducing the amount of manual communication you need to do.
Candidates are automatically moved to the correct stage, keeping your pipeline consistently up to date.
1. Requirements: connect your email before connecting your calendar
Before you can connect your calendar, you must first connect your email address to Robin.
Important: The email address you use in Robin must be the same as the email address of the calendar you want to connect.
If you use a different email address in Robin than in Google/Microsoft, update this first.
👉 More explanation about email integration can be found here: Email integration in Robin
2. Connect your calendar
This is only required if it has not been set up before; otherwise, you can proceed directly to step 3.
Once your email is connected:
Go to Calendar Settings.
Select your calendar provider (Google or Microsoft).
Follow the steps to grant access.
You will see a success message once the connection is complete.
Robin will then confirm that your calendar is actively connected.
From this moment on, the Interview Scheduler becomes visible.
3. Open the Planner Editor
After connecting your calendar, click Open Settings. Here you can configure your interview settings.
4. Basic interview settings
In the Planner Editor, you can fully customize the default interview:
You can configure:
Interview title
Event duration (Default: 45 minutes + 15‑minute buffer)
Interview location
Teams or Google Meet is selected automatically based on your calendar
For in‑person meetings, you must enter the address manually
Description Add extra information for candidates or colleagues
5. Availability settings
After saving, you can edit additional options:
Availability
Which calendar bookings should be added to
Which calendar is used to check availability
Your fixed availability per day and time slot
Exceptions or blocked times
6. Participants
You can add colleagues to the interview:
Add additional participants
Adjust their availability
Robin takes everyone’s calendar into account
7. Booking options
Here you can configure how candidates can book appointments:
Options:
Redirect page After confirmation, you can redirect candidates to your company website.
Buffer times Set buffer time before and after the interview.
Number of bookings Maximum number of interviews per day or per period.
Booking limit in the future How far in advance candidates can schedule.
Cancellation rules
Minimum time before cancellation
Customize the cancellation message
Time slots Automatically generated based on the interview duration.
Additional options:
Allow candidates to invite extra guests
Hide rescheduling
Hide cancellation
8. Communication settings
"Please note: this section is only available if the customer has purchased this additional module."
Here you can adjust communication sent to candidates:
Company logo
Add a logo via a public URL
The logo appears in the confirmation email
Max size: 200 × 100 px
Email settings
Adjust the email title
Add additional information for candidates
Page styles
The scheduling page uses your username as the default page name
This name appears in the top-left corner of the calendar view
9. Provide feedback
The small flag icon at the bottom left of the Interview Scheduler does not send feedback to Robin.
Would you like to provide feedback or report an issue?
👉 Send an email to [email protected]