💡 What & Why
The RJ Communication Agent is your personal outreach assistant. Instead of manually reaching out to candidates one by one, Robin Jr. (our AI) now sends a personalized message and handles the entire follow-up process. This saves you a massive amount of time and ensures no candidate is left behind in the process.
⚙️ How it works
As soon as you start the Agent, the candidate enters an automated pipeline. Based on the job description and the candidate's profile, the AI generates a unique message. After sending, the system monitors progress: it sends reminders if there’s no response and stops the sequence as soon as a candidate replies or indicates they aren't interested.
🛠️ Configuration
Start the wizard: Click the RJ button on the candidate card to activate the agent.
Select job: Choose the corresponding job. Robin immediately performs a quality check to see if you've entered enough information for the AI.
Set options: * Review the personalized email (you can disable this preview step for the future via the checkbox).
Check the qualification questions and the optional calendar link for automated interview scheduling.
Confirm: Click 'Confirm and start' to activate the pipeline.
🚀 Output & User Experience
Pipeline Status: The candidate moves directly to the 'Contacted' tab. On the card, you can see exactly which stage the candidate is in (e.g., "First follow-up sent").
Interaction: If a candidate responds positively, you’ll get an immediate notification. If you have the calendar function enabled, the candidate can even book an interview with you directly.
Pause: You can pause the automation at any time via the card if you want to take over manually.
⚠️ The limits
Channel: The agent currently only works via email; WhatsApp support will be added at a later stage.
Inactivity: If a candidate hasn't responded to the entire sequence after 14 days, the pipeline stops automatically.
Indeed: Jobs imported directly from Indeed are not compatible with this agent.
Availability: The button only appears if the candidate has a valid email address and does not have the status 'Matched' or 'Hidden'.
❓ FAQ
Do I have to write the message myself? No, Robin Jr. does this for you, but you can always tweak the text before you hit send.
What happens if I pause the pipeline? Reminders are temporarily halted. When you click 'resume' later, the system checks if a mail needs to be sent to catch up.
Can the candidate tell it’s AI? The messages are highly personalized and use details from the profile, giving the candidate a high-quality, personal experience.
Can I skip the preview steps? Definitely! Check "Don't show again" at the bottom of the wizard to make the process even faster next time.