🔍 Why use Smart Messaging?
Writing effective outreach takes time and skill. Robin solves three major bottlenecks:
Writing effort: AI creates tailored messages based on the job and CV.
Tool switching: No more jumping between Robin and external template tools.
Follow-up fatigue: Automated reminders ensure no candidate is forgotten.
💡 How it works
AI-generated drafts: Get a personalized message based on the job description and candidate profile.
Automated follow-ups: Robin can automatically send two follow-ups if a candidate doesn't respond.
Conversion insights: See exactly which messages get the most replies.
Full control: Edit every message or toggle follow-ups on/off per user.
📍 Using it in Robin
Link a job: Add a job from your ATS, copy/paste, or upload a file.
AI Drafts: Robin automatically writes a personal message based on the CV and the job.
Review: Choose to use the draft, edit it, or delete it.
Activate Follow-ups (Optional): Robin sends a first reminder after 2 days and a second after 5 days.
Track: View scheduled follow-ups in the candidate's Activity tab.
Note: If a candidate replies or is hidden, all scheduled follow-ups are automatically cancelled.
🎯 Benefits
Save time: Messages are ready while you focus on interviews.
Higher response rates: Personalized content converts better.
Consolidated workflow: Everything stays inside Robin.
Insight: See which templates and users perform best via the dashboard.
❓ FAQ
What if no message appears? Make sure a job is linked to your search. Without job data, the AI cannot generate a draft.
Can I edit the AI message? Yes! The AI draft is a starting point; you have the final say before sending.
How do I disable follow-ups? You can manually toggle follow-ups off for any specific message.
What about duplicate outreach? The Activity tab shows if colleagues have contacted the candidate before. AI also ensures content is unique to the specific job and CV.
Where does the AI get its data? It uses career information from the CV and requirements from the linked job description.