With Robin's Interview Planner, you schedule conversations without the back-and-forth emails. Everything is directly synchronized with your own calendar and your ATS, allowing you to focus on the conversation instead of the administration.
💡 What & Why
Scheduling an interview can be a time-consuming puzzle. By using the planner, you give candidates the opportunity to choose a slot themselves from your available times. This speeds up the process and improves the candidate experience.
🚀 What's in it for you?
Time Saving: No more switching between Robin, your calendar, and your email.
No Errors: Prevent double bookings or confusion over time zones.
Pipeline Automation: The candidate is moved to the correct stage in Robin (and your ATS) as soon as the appointment is set.
Accurate Data: Scheduled interviews are automatically counted in your Dashboards as 'Matched' and 'Contacted'. Your success ratios will always be correct.
⚙️ How it works (Configuration)
Before you can start, two things need to be arranged:
Step 1: Link Email (Prerequisite) Make sure your email integration is active.
👉 More info on email integration can be found here.
Important: The email address in Robin must be exactly the same as the address of the calendar you want to link.
Step 2: Link Calendar
Go to Calendar Settings in your Robin dashboard.
Choose your provider (Google or Microsoft).
Follow the steps on the screen to grant access.
Once the link is complete, you will see a success message and the Interview Scheduler will become visible.
Step 3: Setting up the Planner Now that your calendar is linked, you can set your preferences:
Availability: Indicate which days and times you want to hold interviews.
Buffer Times: Automatically add rest time between two conversations (e.g., 15 minutes).
Location: Set a default Google Meet or Microsoft Teams link.
⚠️ Important points of attention
One Email Address: Do you use different addresses for mail and calendar? Then the link will not work. Change your Robin profile to your business calendar address.
Feedback: The flag at the bottom left in the Scheduler is a system function and does not go directly to our support team.
❓ FAQ
Does the candidate receive a confirmation? Yes, as soon as a candidate chooses a time slot, both you and the candidate immediately receive an email confirmation and a calendar invitation.
Can I adjust the duration of the interview? Certainly, in the Planner Editor, you can determine the duration per type of conversation (e.g., first introduction vs. technical interview).
What if I have a problem? Is the planner not working as expected? Send an email directly to [email protected]. We are happy to help!